How to Add a New Grant?

You can add a new grant unlisted in the Mem360 - Scholarship module.

1. Navigate to the Grant List page.

The M360 - Grant List page is displayed.

2. Click New M360 - Grant.

The M360 - Grant form is displayed.

3. Enter or select the appropriate values in the fields. For more information, please refer to the following sections.

4. Click Save.

The Grant is added to the list.

Note: To edit a grant, navigate to the Grant List page and click Edit in the row of the desired grant to modify it.

The selected grant is displayed.

5. Make the necessary changes to the respective fields and click Save. In addition to Primary Information, Grant Classification, and Grant Information, please refer to the following sections:

Primary Information

The Primary Information section within the Grant form allows you to enter/ select the essential details regarding the scholarship grant available in the associated fields.

Please refer to the following table for field names and descriptions:

Note: All the fields with an asterisk (*) are mandatory.

Field	Description
CUSTOM FORM	Preferred form option available to customize the Grant form By default, the M360-Grant form is selected.
NAME	Name of the grant
BUDGET NAME	Name of the budget associated with this grant
INACTIVE	Whether to deactivate this grant
DESCRIPTION	Concise overview of the grant
SPONSOR	Individuals or organizations supporting this scholarship financially
STATUS	Current status of the grant The various statuses are Approved - The grant has received approval and can be awarded to the scholar. Award Pending - The grant is in the process of being awarded. Awarded - The grant is successfully awarded to the scholar. Closed - The grant has concluded and is closed out. Declined - The grant is rejected and will not be awarded. Initiated - The approved grant is in the initiation phase to be awarded to the scholar. Note: The status Awarded indicates that the designated grant amount is disbursed and the grant is considered to be operational.
PARENT GRANT	Primary grant that supports this grant financially
START DATE	Starting date of grant validity
END DATE	Conclusion date of the grant validity Note that once the validity ends, the remaining unused grant amount is terminated.
NS RECORD ID	Unique ID for the grant record on the authoritative server associated with the domain

Grant Classification

The Grant Classification section on the Grant form enables you to categorize the grant systematically based on type, term, priority, restriction, primary project, and primary program fund.

Please refer to the following table for field names and descriptions:

Note: All the fields with an asterisk (*) are mandatory.

Field	Description
GRANT TYPE	Category type funding this grant
GRANT TERM	Duration for which grant funds are provided
GRANT PRIORITY	Order of preference level for the grant to be disbursed
GRANT RESTRICTION	Constraints placed on the grant
PRIMARY PROGRAM FUND	Particular funding programs associated with the scholarship
PRIMARY GL ACCOUNT	Key ledger account that maintains the financial transactions of the grant
PRIMARY PROJECT	Main project associated with the grant
CFDA NUMBER	Catalog of Federal Domestic Assistance (CFDA) number
A-133	Whether the grant complies with auditing federal grant programs

Grant Information

The Grant Information section within the Grant form enables you to specify the essential details such as the number of institutions involved, the total grant amount allocated, and the local currency used. Additionally, important information in the grant cycle such as grant inquiry date, grant decision date, grant inquiry decision date, program director, and revenue account can also be entered.

Please refer to the following table for field names and descriptions:

Note: All the fields with an asterisk (*) are mandatory.

Field	Description
NUMBER OF INSTITUTIONS	Number of institutions involved in the grant
TOTAL AMOUNT	Overall sum of the grant
LOCAL CURRENCY	Currency used within the specific local region
LOCAL AMOUNT
GRANT APPLICATION DATE	Date when the grant application was submitted
GRANT APPLICATION DECISION DATE	Date when the grant-related decision is made on the application
GRANT INQUIRY DATE	Date when the inquiry for grant information was submitted
GRANT INQUIRY DECISION DATE	Date when the decision on the inquiry is scheduled
PROGRAM DIRECTOR	Individual who manages the selection of recipients and distribution of grants
GRANT LEAD	Individual leading the concerns of grants
RELATIONSHIP MANAGER	Individual who manages the relationships related to grants
RECORD IN KIND CONTRIBUTIONS FOR INSTITUTIONAL MATCHES	Non-monetary contributions for institutional matches
REVENUE ACCOUNT	Account of the grant where revenue is recorded
EXPENSE ACCOUNT	Account of the grant where the expense is recorded
LIMIT TO ELIGIBLE INSTITUTIONS	Whether to limit the grant only to eligible institutions

Child Records

The child records are hierarchical grants awarded by the primary scholarship grantor to a sub-grantor to implement the scholarship.

Note: The Child Records tab is available to you only in the View / Edit mode.

You can review the summary of the child record information such as the Primary Grant, total amount granted to the child record, start and end dates of the child grant, etc.

To create a new child record, click New null.

The form to create a new scholarship grant is displayed. For more information, please refer to How to Add a New Grant?

Budget

The Budget section provides a summary of all the costs associated with carrying out the scholarship project.

You can review the summary of the program grant budget including the program grant budget ID, budget line, account, budget type, budget section, budget item, and more.

To create a new program grant budget, click New Program Grant Budget.

The form to create a new scholarship grant is displayed.

For more information, please refer to How to Create a New Program Grant Budget.

Grant Documents

The Grant Documents section within the Grant form allows you to attach any document related to the grant.

For more information, please refer to How to Attach a File?

Note:

To view any grant details in the system, click View in the row of the grant within the Grant List page.
To modify grant details, click Edit in the row of the desired grant within the Grant List page.

How to Add a New Grant?

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